The HR software features that free you from repetitive tasks

03 December 2021

Repetitive tasks can be a nightmare for your HR team. Instead of dedicating time to the new challenges of the job, your team members may feel stuck under piles of documents and reports they have to manage manually. At the end of the day, HR staff would like to leave the office smiling and happy, and you would like to see a positive trend of productivity, but things are just the opposite, because tasks that could be automated are still performed manually, with more effort, time and risk of errors.

We know that automation itself can be a challenge, but it is certainly more of a blessing for your entire HR team and for the overall results of your company. Let’s see the benefits of automation and some of the HR software features that save you from repetitive work.

The advantages of automating repetitive tasks

HR software frees you from repetitive and frustrating tasks and allows you to invest time in HR activities with increased added value for the HR department and the entire company. So, you build your strategic partner position in your company’s development.

Provides time for truly important activities

When HR teams hear about implementing HR software designed to automate their work, their first impulse is to fear for their jobs – like in the case of any change involving unknown issues. Generally, however, in the medium to long term, the decision to digitize data and automate processes within each department is most likely the only way for any business to survive.

The labor market is evolving, applicants and employees have rising standards and expectations of employers, and the footprint of digitization in everyday life is getting stronger. As such, the HR department’s mission continues to grow in complexity. As you invest more in organizational development, training or staff retention techniques, it is increasingly necessary to correlate results, perform analyzes and reporting, track trends or any other activities that increase the added value of the services provided by the HR department. That’s why, a team released from repetitive tasks is a team that can focus on activities really important for your company’s development and that finds challenges and satisfaction in professional activity.

Ensures data security

Digitizing HR data and automating workflows and processes within the HR department will allow you to back up your data to the cloud, which protects you from data loss if there are problems with your hardware storage units. Like any software, an HR program reduces the risk of errors, a common occurrence in manual data processing. Some information, such as personal data, is extremely sensitive and can lead to legal problems, fines, complaints and other costly issues.

Improved productivity

In addition to the fact that a piece of HR software reduces the risk of costly errors and provides time for experts to perform activities that have a positive impact on company results, automated processes improve corporate collaboration concerning HR matters. For example, managers can interact directly with subordinates through an employee portal, concerning performance evaluation, leave requests, training approvals; employees benefit from self-service features that save time for them and their colleagues from the HR Department, eliminating the delays and frustrations of everyone; the costs of different HR projects – such as recruiting projects – can be aggregated and tracked in detail; and the monitoring of certain processes is facilitated at company level – including the cyclical performance assessment.

Overall, by using HR software in the form of an integrated human resources platform, the entire company gets to benefit from a more efficient and user-friendly HR system, improving morale and increasing productivity within the company.

How does HR software save you of repetitive tasks?

Recruitment Process Management

You need an integrator module that can track down applicants from various sources and monitor them throughout the recruitment process. A recruiting software module allows you to do everything through a single interface – collaboration with managers, communication with applicants in a manner appropriate to the digital age, build employer branding, store and check the background of various applicants, access an updated, unique database and flexibly select different profiles from the existing pool of applicants.

Employee management

You have a centralized database and employee’s electronic file for each employee, which helps keep up-to-date, archive and recover all employee information. Employee’s profile, history, performance, position form information that can be accessed from anywhere, at any time to make decisions for the company. Personnel management features for groups of companies, not just individual companies, and automatic updating of legal documents (e.g., labor contracts) or compliance with GDPR requirements specific to the HR department greatly facilitate the work of HR staff.

Organizational management

This HR software functionality provides you with a tool to manage the organizational chart in a flexible manner, for example from an administrative or operational perspective. You can build an organizational structure with pre-defined templates relevant to your industry, set up business flows, generate reports automatically, define how to act for any workforce management tasks, providing flexibility in juggling with different tasks.

Payroll management

If other HR areas can sometimes look nice-to-have, a company cannot exist without payroll, therefore, payroll software is among the first HR software in the market.

The complexity of information used as input for wage calculation can be managed with a piece of payroll software, which combines timekeeping, accounting, tax calculations and additionally provides auditing, reporting and data storage. When the salary day approaches, the payroll department is no longer blocked in manually managing all of this data, and the 112 statement becomes a pleasure when it can be automatically issued according to the payroll data, and when you know that you can automatically issue Amending Statements if necessary.

Work Schedule Management

Each company has its own specific work schedule. Normal hours, weekends, nights, holidays, medical leave – all can be flexibly configured in a modern timekeeping application, along with computational algorithms that reflect your company’s HR strategy. You can optimize your daily schedule, identify trends specific to your workforce, use time-based information as input for wage calculations, or enjoy the ease with which daily timekeeping is done through a timekeeping app in the cloud, offering maximum flexibility and mobility to all employees. Say goodbye to manual attendance tables and hello to mobile timekeeping, directly in the timekeeping application, from anywhere and at any time.

Performance Management

With HR software that includes a performance management component, you can set individual goals, assign weight, create a development plan for each employee, align it with the organizational goals and values, and assess the performance of each individual in the organization in a complete manner, with clearly established criteria, expressed and communicated transparently to the employees. HR builds and manages this process by providing managers and employees with the interaction and feedback system.

Once you have decided that process automation which blocks the HR team in repetitive tasks is a necessary and urgent measure for your company, the next step is to identify the areas where you benefit the most from automation. It is important to find HR software that fits your company’s needs, easy to integrate and use.

Discover Sincron HR Software – the integrated HR solution. As a complete HR platform, Sincron digitizes all HR data and provides the framework for the HR process automation, helping to release HR teams from repetitive tasks and increasing the positive impact of the human resources department across the organization.

Find out more here.